Structure of an organisation
The organisation is your company profile on BGL Charge, and below it are your companies (legal entities) and members. In this article, we explain how these levels relate to one another, so that you can quickly find your way around the portal.
1.Structure at a glance
- Organisation is the company profile on the platform and, at the same time, your account; there is no separate, additional account.
- Companies are the firms or legal entities that handle billing and make payments.
The platform automatically creates the first company during registration, and in most cases, this one company is sufficient.
If you wish to have separate billing, you can create as many additional companies as you like, with each fleet and each site belonging to exactly one company.
If you operate sites in different countries, for VAT reasons, you will need a company with its registered office in each respective country.
- Members are the people who manage your organisation, for example in dispatch, fleet management, or accounting.
By contrast, your drivers do not need their own accounts; they only need an RFID card or the app login link for the Driver Web App.
The following diagram illustrates this structure as a family tree. At the very top is your organisation, which is created when you first register, and below it are any number of companies.
Each company has its own fleets and sites, and each fleet and each site always belongs to exactly one company.
In this context, members are linked to the organisation, not to individual companies. The next diagram shows what roles they have and how your drivers can charge without having their own account.
Admins can view and change everything, members can only view, and drivers do not have a role. They have no account and no profile.
Instead, they scan the QR code on the vehicle or log in, which assigns them to the vehicle, and then open the Driver Web App in the browser on their mobile device.
2.Where to find the organisation
You can access your organisation via Organisation settings at the bottom of the sidebar, where you will find three tabs.
- Overview shows the organisation details such as name, email and telephone number.
- Members shows the people with their role.
- Companies shows the companies with country, VAT ID number and address.
3.Note
You can be both a depot operator and a fleet manager within the same organisation, and you simply switch the area at the top of the sidebar.