Overview of billing and invoices
1.Prerequisites
For the invoice to arrive, the fleet's company, that is, the firm that receives and pays invoices, has an invoice email address on file. For the payout, the depot operator enters their payout details in their company.
2.How billing works
- 1.As soon as a driver charges at a site, BGL Charge automatically records the charging session.
While charging is in progress, it has the status In progress; afterwards, it has the status Completed.
- 2.Regular charging sessions are billable, and their data record is called CDR (Charge Detail Record).
By contrast, charging sessions with the label Reporting only are only reported and not billed.
- 3.For each charging session, the tariff that was in effect at the time of charging applies.
The price is made up of the depot operator's price per kWh and the service fee of €0.02 per kWh, which is charged to the fleet in addition.
The depot operator's price is determined by the agreement, for example a standard tariff, a community tariff for the BGL Charge community, or a bilaterally agreed price.
- 4.Once a month, Depotcharge issues the invoice on behalf of the depot operator.
Each company receives an invoice for its linked fleets, with each vehicle listed on a separate line, and each depot operator receives a credit note summary.
- 5.Depotcharge sends the invoice or credit note by email to the company's invoicing email addresses.
- 6.The company pays the invoice.
The payment methods and the payment term, that is, the deadline by which the invoice must be paid, are shown on the invoice.
- 7.Depotcharge also pays the revenue to the depot operator once a month, with the amount depending on the quantity charged and the tariff.
The following diagram summarises the process for invoicing, payment, and credit notes.
The invoice shows the charging energy and the service fee separately, and the fleet transfers the total amount from the payment summary to Depotcharge, stating the payment reference. Depotcharge then pays the depot operator their agreed net tariff.
The figures in the diagram are examples. The service fee is €0.02 per kWh.
3.What applies
Prices and service fee. The net energy price is the price set by the depot operator. The service fee is €0.02 per kWh and is charged to the fleet in addition to the energy costs.
As a result, the total net cost of a charging session is higher than the net energy cost by the amount of this fee. The depot operator receives their price in full; nothing is deducted from it.
There are currently no discounts for committed volumes. Since an active tariff cannot be changed, a new price can only be obtained through a new agreement with a new tariff.
Charging sessions that have already been completed retain the tariff that was in effect at the time of charging.
VAT and currency. All prices are exclusive of value added tax (VAT). The VAT rate and currency depend on the country of the site, which is also the country of the tariff.
Invoice. Depotcharge issues the invoice to the fleet's company on behalf of the depot operator. It is sent exclusively by email, as downloading it from the portal is currently not possible.
An admin specifies the recipient addresses in the Organisation settings, and new addresses only apply to future invoices.
Payment and reminders. There is no prepayment model, so billing is always by invoice. If a company does not pay on time, Depotcharge first sends a payment request and, after a certain period, a reminder.
If payment is still outstanding, Depotcharge can block the organisation and its fleets from the platform.
Payout. Depot operators receive their earnings from Depotcharge and not from the fleets, because Depotcharge bears the risk of non-payment by the companies and guarantees a correct, punctual and transparent payout. For this, the depot operator's company needs a VAT ID number, IBAN and BIC.
Depotcharge issues a credit note to the depot operator for the payout. The following diagram shows an example.
In the sample credit note, number 4 indicates the service, including VAT, and the credit note amount based on the depot operator's net tariff, while number 5 indicates the payout, with IBAN and BIC. On page 2, marked with the number 6, the charging sessions are listed in a table for each fleet operator, with a subtotal.
4.Note
The revenue in the key figures is always stated net.